TL;DR
Use:
- Event updates for official event-level changes
- Group chat for shared coordination among a defined set of people
- DMs for one-to-one follow-up or private details
If everything goes into one thread, you lose clarity fast.
Use event updates for the official record
Event updates belong to the event object.
Examples:
- venue change,
- revised rollout time,
- weather call,
- waypoint changes,
- parking instructions,
- cancellation or major safety note.
These updates should be readable later by anyone looking at the event.
Use group chat for noisy coordination
Group chat is best when a smaller group needs to coordinate in real time.
Examples:
- convoy timing,
- host and marshal coordination,
- last-minute regroup notes,
- discussion that would spam the public event feed.
This is especially useful on the day of an event, when the event object should stay clean but people still need live back-and-forth.
Use DMs for private follow-up
DMs are for:
- personal questions,
- contact details,
- edge cases,
- or anything that does not need to stay attached to the broader group.
If the thread only matters to one or two people, keep it out of group chat.
Common mistakes
- Putting official schedule changes only in chat
- Using the event page comments as a group chat substitute
- Keeping a private logistics discussion in a public community thread
- Opening a group thread when a DM would do
A simple decision rule
Ask one question:
Should this information remain visible as part of the event record?
- If yes, use an event update.
- If no, but several people need it now, use group chat.
- If only one person needs it, use DMs.